765 ILCS 160/765 ILCS 160/1-25

Board of managers, board of directors, duties, elections, and voting

governanceboardelectionsvoting

Plain-English summary

Sets the rules for electing the board (at least once every 24 months), term limits, filling vacancies, electing officers, and how members may vote, including by proxy, association-issued ballot, mail, or electronic means. Provides a member remedy with attorney fees if no election is held due to the board acting in bad faith.

Not legal advice. Statute reference is for education only — confirm citations on official sources and consult a Illinois attorney familiar with community associations.

Statutory text

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Sec. 1-25. Board of managers, board of directors, duties, elections, and voting. (a) Elections shall be held in accordance with the community instruments, provided that an election shall be held no less frequently than once every 24 months, for the board of managers or board of directors from among the membership of a common interest community association. (b) (Blank). (c) The members of the board shall serve without compensation, unless the community instruments indicate otherwise. (d) No member of the board or officer shall be elected for a term of more than 4 years, but officers and board members may succeed themselves. (e) If there is a vacancy on the board, the remaining members of the board may fill the vacancy by a two-thirds vote of the remaining board members until the next annual meeting of the membership or until members holding 20% of the votes of the association request a meeting of the members to fill the vacancy for the balance of the term. A meeting of the members shall be called for purposes of filling a vacancy on the board no later than 30 days following the filing of a petition signed by membership holding 20% of the votes of the association requesting such a meeting. (f) There shall be an election of a:

president from among the members of the board, who shall preside over the meetings of the board and of the membership;

secretary from among the members of the board, who shall keep the minutes of all meetings of the board and of the membership and who shall, in general, perform all the duties incident to the office of secretary; and

treasurer from among the members of the board, who shall keep the financial records and books of account. (g) If no election is held to elect board members within the time period specified in the bylaws, or within a reasonable amount of time thereafter not to exceed 90 days, then 20% of the members may bring an action to compel compliance with the election requirements specified in the bylaws or operating agreement. If the court finds that an election was not held to elect members of the board within the required period due to the bad faith acts or omissions of the board of managers or the board of directors, the members shall be entitled to recover their reasonable attorney's fees and costs from the association. If the relevant notice requirements have been met and an election is not held solely due to a lack of a quorum, then this subsection (g) does not apply. (h) Where there is more than one owner of a unit and there is only one member vote associated with that unit, if only one of the multiple owners is present at a meeting of the membership, he or she is entitled to cast the member vote associated with that unit. (h-5) A member may vote:

by proxy executed in writing by the member or by his or her duly authorized attorney in fact, provided, however, that the proxy bears the date of execution. Unless the community instruments or the written proxy itself provide otherwise, proxies will not be valid for more than 11 months after the date of its execution; or

by submitting an association-issued ballot in person at the election meeting; or

by submitting an association-issued ballot to the association or its designated agent by mail or other means of delivery specified in the declaration or bylaws; or

by any electronic or acceptable technological means. Votes cast under any paragraph of this subsection (h-5) are valid for the purpose of establishing a quorum. (i) The association may, upon adoption of the appropriate rules by the board, conduct elections by electronic or acceptable technological means. Members may not vote by proxy in board elections. Instructions regarding the use of electronic means or acceptable technological means for voting shall be distributed to all members not less than 10 and not more than 30 days before the election meeting. The instruction notice must include the names of all candidates who have given the board or its authorized agent timely written notice of their candidacy and must give the person voting through electronic or acceptable technological means the opportunity to cast votes for candidates whose names do not appear on the ballot. The board rules shall provide and the instructions provided to the member shall state that a member who submits a vote using electronic or acceptable technological means may request and cast a ballot in person at the election meeting, and thereby void any vote previously submitted by that member. (j) Upon proof of purchase, the purchaser of a unit from a seller other than the developer pursuant to an installment contract for purchase shall, during such times as he or she resides in the unit, be counted toward a quorum for purposes of election of members of the board at any meeting of the membership called for purposes of electing members of the board, shall have the right to vote for the members of the board of the common interest community association and to be elected to and serve on the board unless the seller expressly retains in writing any or all of such rights. (Source: P.A. 98-1042, eff. 1-1-15; 99-41, eff. 7-14-15.)

Synced from the Florida Legislature’s official site. Verify the current version before citing.

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