Reserve component schedule (any state)
Association: _______________________________________________ State: ____________ Property type: ☐ Condominium ☐ Cooperative ☐ HOA ☐ Other Schedule as of: ____________ Source study date: ____________ Preparer: ____________________ Funding method: ☐ Component (each component funded separately) ☐ Pooled (single fund)
How to use this
A reserve study is a report. A component schedule is the working document the association actually maintains between studies, and it is the one most associations do not keep. The result is familiar: the study is three years old, four components have been replaced since, two were replaced early, and nobody can say what the reserve balance is meant to cover any more.
This schedule is the ledger side of the reserve study. It carries one row per component, it is updated when work is done rather than when the next study is commissioned, and it reconciles to the reserve component accounts in the chart of accounts.
It is written for any state. The component structure, the life and cost fields, and the arithmetic are ordinary reserve practice and do not change at a state line. What changes is whether your state mandates a study, prescribes which components must be included, sets a minimum cost threshold, or restricts what reserve money may be spent on. Establish that first, using the reserve study scope and review checklist, then complete this schedule against it.
Fill-in fields appear in square brackets. Delete the guidance boxes marked "Builder note" before you circulate this.
1. Component eligibility test
Apply this to every candidate before it earns a row. A component belongs on the schedule only if all four are true.
- ☐ It is a common area maintenance responsibility of the association
- ☐ It has a limited useful life
- ☐ That remaining useful life is predictable
- ☐ Its cost is above the threshold the association applies: [$ amount]
Anything failing the test is either an operating expense or an owner responsibility. Record the exclusions and the reason, because the question will be asked again next study:
| Item considered | Excluded because | Decided on | |---|---|---| | [item] | [fails which part of the test, or state-law reason] | [date] | | | | |
Builder note. Where state law prescribes components or a threshold, the statute sets the floor and this test operates above it. Never use the test to drop something your state requires.