Tool · F.S. §718.111(12), §720.303(5) & §719.104(2)
Records Request Generator
Generate a written request to inspect or copy your Florida HOA, condo, or co-op’s official records. The request cites the 10-business-day access window and the copy-cost limits so the association knows exactly what the statute requires.
Statute citations reviewed by the Common Elements editorial team, which includes a Florida-licensed community association manager (LCAM) and insurance broker, Florida Licensed Community Association Manager, 2-20 & 6-20.
Association
Association type
Statutory access window A HOA must make official records available within 10 business days of a written request under F.S. § 720.303(5).
Requester
Records requested
Select the official records you want to inspect or copy. The statutes protect a few categories from inspection (attorney-client privileged material, certain personnel and medical records, and owner financial and electronic-access information), so those are not listed here.
Delivery preference
The association may charge the actual cost of copying and, for extensive requests, the personnel cost above a statutory free-time allowance (F.S. § 720.303(5)(c)). It may not charge for inspection itself.
Fill in the association name, your name, and at least one record category to continue.
Email me this records request
Get your draft in your inbox.
Request records, then compare notes with other owners on Common Elements
Draft a statute-cited records request with this free tool, reference Florida records-access law, and compare notes with boards and owners who have been through the same process. Free for associations.
Florida HOA records request FAQ
- Do I have a right to inspect my Florida HOA or condo's records?
- Yes. Florida law gives every member the right to inspect and copy the association's official records on written request. The right is set out in F.S. § 720.303(5) for HOAs, F.S. § 718.111(12) for condominiums, and F.S. § 719.104(2) for cooperatives. A small set of records is statutorily protected from inspection, including attorney-client privileged material, certain personnel and medical records, and owner financial and electronic-access information.
- How long does the association have to respond to a records request?
- The association must make the official records available within 10 business days after it receives your written request. For condominiums, a failure to provide access within 10 working days creates a rebuttable presumption that the association willfully failed to comply, which can carry statutory damages. Always submit the request in writing and keep proof of delivery.
- Can the association charge me to see the records?
- The association may not charge you to inspect the records in person. It may charge the actual cost of copying and, for extensive requests, the personnel cost above a statutory free-time allowance. The copy-cost limits are in F.S. § 720.303(5)(c) for HOAs, F.S. § 718.111(12)(c) for condos, and F.S. § 719.104(2)(c) for co-ops.
- Does my request have to be in writing?
- Yes. The 10-business-day clock and the statutory remedies only run from a written request delivered to the board or its designee by mail, hand delivery, or, where the statute allows, electronic means. A verbal request does not start the clock. This generator produces a dated, written request you can deliver and keep a copy of.
- What records count as official records?
- Official records include the declaration, bylaws, articles, and amendments; current rules; meeting minutes for the past 7 years; budgets and financial reports; insurance policies; contracts and bids; accounting records; the owner roster (with statutorily limited fields); reserve study records; and building permits and inspection reports. The exact list is in F.S. § 720.303(4) (HOA), § 718.111(12) (condo), and § 719.104(2) (co-op).