Records Request Generator

Florida HOA records request FAQ

Do I have a right to inspect my Florida HOA or condo's records?

Yes. Florida law gives every member the right to inspect and copy the association's official records on written request. The right is set out in F.S. § 720.303(5) for HOAs, F.S. § 718.111(12) for condominiums, and F.S. § 719.104(2) for cooperatives. A small set of records is statutorily protected from inspection, including attorney-client privileged material, certain personnel and medical records, and owner financial and electronic-access information.

How long does the association have to respond to a records request?

The association must make the official records available within 10 business days after it receives your written request. For condominiums, a failure to provide access within 10 working days creates a rebuttable presumption that the association willfully failed to comply, which can carry statutory damages. Always submit the request in writing and keep proof of delivery.

Can the association charge me to see the records?

The association may not charge you to inspect the records in person. It may charge the actual cost of copying and, for extensive requests, the personnel cost above a statutory free-time allowance. The copy-cost limits are in F.S. § 720.303(5)(c) for HOAs, F.S. § 718.111(12)(c) for condos, and F.S. § 719.104(2)(c) for co-ops.

Does my request have to be in writing?

Yes. The 10-business-day clock and the statutory remedies only run from a written request delivered to the board or its designee by mail, hand delivery, or, where the statute allows, electronic means. A verbal request does not start the clock. This generator produces a dated, written request you can deliver and keep a copy of.

What records count as official records?

Official records include the declaration, bylaws, articles, and amendments; current rules; meeting minutes for the past 7 years; budgets and financial reports; insurance policies; contracts and bids; accounting records; the owner roster (with statutorily limited fields); reserve study records; and building permits and inspection reports. The exact list is in F.S. § 720.303(4) (HOA), § 718.111(12) (condo), and § 719.104(2) (co-op).

Related resources

• Florida condominium statute (Ch. 718) - official records and inspection
• Florida HOA statute (Ch. 720) - records access and response window
• Meeting notice generator - statute-compliant meeting notices
• Florida HOA law hub - all tools, guides, and resources