Community association data for management companies
Prospect, onboard, and monitor associations with structured public-records data on HOAs and condos: registration standing, inspection status, board turnover, and statute reference. This is data and API access, not a management system. It complements the stack you already run.
- 368,000+
- associations in the dataset
- Nationwide
- coverage varies by source and market
- Public records
- every field is sourced
- REST + MCP
- API access
Why management teams use it
The public record on every association you manage or pursue
Growth and retention both run on knowing the association before you sit across the table from its board. We make that knowledge structured and queryable.
Prospect with real association context
Find associations by state, county, type, and size, and see which ones have a lapsed registration, an overdue inspection, or a recent board turnover. Build a pipeline grounded in public-records facts, not a purchased list.
Track compliance and inspection signals
SIRS and milestone-inspection status, registration standing, and statutory deadlines for the associations you manage or pursue. Spot the obligation before it becomes a fire drill.
Reference statutes where you operate
Statute text and calculators for the states you work in, queryable through the same API. Ground a board conversation or a proposal in the citation, not a memory of it.
What is in the dataset
Sourced fields, built for the management workflow
Every field is aggregated from public records and carries its source and refresh date.
Association registration and standing
Source: State corporate registries
SIRS and milestone-inspection status
Source: FL DBPR and county records
Officer changes and management firm on file
Source: State officer filings, condo and HOA registries, CAM licensing records
Statute reference and calculators
Source: State statutory codes
Appellate litigation history
Source: Published appellate opinions, sparse; silence isn't proof of no litigation
Address, county, and association type
Source: Parcel and registry records
Use cases
Where it fits in the workflow
Business development
Pull a target list of associations in a county by type and size, enrich it with registration and inspection status, and route the ones in transition to your BD team.
Onboarding due diligence
When a new association comes on, pre-fill its corporate standing, inspection status, and any matched appellate cases from public records instead of chasing documents.
Portfolio monitoring
Match your managed portfolio to the dataset and watch board and officer changes across the associations you hold, in the states that publish officer filings.
Market and competitive context
See association counts, the management firms on file, and board turnover across a region to size a market.
How the work goes
- 1Open the explorer, pick your counties and a size range, and add the board-change and management columns.
- 2Sort by the most recent board change and save the view.
- 3Turn the saved view into an alert, and export the list for your CRM.
Sample prospect list
| Association | County | Units | Latest change | Observed | Manager on file |
|---|---|---|---|---|---|
| Harbor Pointe Condominium Association | Sarasota, FL | 186 | Board turnover, 3 of 5 seats | Aug 12, 2026 | Not on file |
| Lakeview Commons HOA | Hillsborough, FL | 342 | President changed | Aug 9, 2026 | Example Management Group |
| Cedar Hollow Owners Association | Pinellas, FL | 96 | Board turnover, 2 of 3 seats | Aug 4, 2026 | Not on file |
Sample rows. Association and firm names are invented. The columns are real explorer and change-feed columns.
Which plan fits
Builder, $99/mo or $990/yr
Builder covers one business developer working a county or two: 1,000 rows per search, six months of change history and the commercial-use license to use the list. Growth adds a year of history, 5,000 rows and webhooks for a team.
Free is for evaluation and personal use; a paid plan adds the commercial-use license.
Worth knowing before you pay
- We do not detect management company changes yet. A board change is a reason to call, not a sign the association is switching.
- Changes carry the date they were observed. Refresh timing and field coverage vary by source and jurisdiction; check coverage and source history for your market before relying on alerts.
Free to browse, licensed to build on
The dataset is sourced from public records and is free to browse on the website, one association at a time. Programmatic, at-scale access is a paid product: a paid plan grants a commercial-use license, the right to use the data inside your own product or workflow, plus reliability, bulk and scale, and a no-scrape guarantee.
Free tier: personal and evaluation
The free tier is for personal use and for evaluating the API before you commit. It does not grant a commercial-use license. Browsing the website is always free for everyone.
Paid tiers: commercial-use license
A paid plan grants the right to use the data commercially inside your own product or workflow, with higher limits and a no-scrape guarantee so you never have to crawl the site yourself. Bulk export starts at Growth.
Data, not a system of record
Keep your accounting, work orders, and owner portal where they are. Common Elements gives you the association context those tools do not: structured, sourced public-records data and the API to put it where your team works. We do not process assessments or hold your ledger.
Questions
- Is Common Elements management software?
- No. Common Elements is a data product and API, plus the industry forum, RFP hub, and directory. It is not management software and not accounting software: there is no work-order system, no violations ledger, no general ledger or assessments processing. It complements the management stack you already run by giving you the association context that stack is missing.
- What data do you provide for management companies?
- Structured records on HOAs and condo associations: registration status, SIRS and milestone-inspection status where reported, officer changes, the management firm on file, matched appellate cases where they exist, statute reference, and address, county, and type. Every field is aggregated from public records and carries a source.
- How current is the data?
- Records are refreshed on a recurring cadence from their source registries and feeds. Each record exposes when it was last refreshed, so you can judge freshness before acting on a signal.
- How do management companies access it?
- Through the Common Elements API: a REST interface plus an MCP server for AI assistants. Query a single association, enrich an onboarding record, or batch-match your managed portfolio. Start on the developer plans and talk to us about volume.
- Can we get a bulk extract for prospecting?
- Yes. Bulk export is self-serve from the Growth plan up, and scheduled extracts are available under an enterprise data agreement for territory and portfolio work. Contact our team to scope states, coverage, and refresh cadence.
Put the data to work
Start with the API, explore the data, or talk to us about coverage and an enterprise data agreement for your territory.