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Letters & Notices

Closing Document Bundle

One-click assembly of the statutory closing disclosure package for Florida HOA and condo sales

When a unit in a Florida condominium or homeowners association is sold, the seller is legally required to deliver a disclosure package to the buyer before — or at the time of — contract execution. For condominiums, this obligation is codified in F.S. § 718.503. For HOAs, it is in F.S. § 720.401. Failure to deliver the required disclosures gives the buyer the right to void the contract within three days of receipt.

Today this package is assembled manually by the association manager. The title agent calls or emails the manager, the manager pulls together the governing documents from one folder, the financials from another, tracks down the insurance dec page, and confirms the reserve study status — a process that can take hours and often results in missing documents or versions that aren't current. The buyer and title agent are left waiting, and closings slip.

The Common Elements Closing Document Bundle assembles the disclosure package from the association's existing data on the platform. Governing documents from /resources, the current budget, the most recent financial statements, the reserve study summary, the master insurance dec page, open ARC matters, and open violations — all tracked in a single, organized bundle with a checklist for the manager to confirm each document is included. Sign in to use this tool for your association.

Closing Document Bundle

Sign in to assemble and deliver the statutory closing disclosure package for your association — governing documents, financials, reserve study, insurance, and more in one tracked bundle per F.S. § 718.503 and § 720.401.

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Statutes referenced

For reference only. Not legal advice. Confirm current statute text with counsel or via our statute reference library.

Frequently asked questions

What documents are required in the Florida HOA and condo closing disclosure package?
For condominiums, F.S. § 718.503(1) requires the seller to provide the buyer with a copy of the declaration of condominium, articles of incorporation, bylaws and rules of the association, the most recent year-end financial information, and the questions and answers sheet required by § 718.504. For HOAs, F.S. § 720.401(1) requires the seller to provide the current version of the recorded declaration, articles of incorporation, bylaws, rules, the most recent financial report or financial statements, the association's current operating budget, and a copy of the most recent structural inspection report (if applicable). Both statutes require disclosure of any pending assessments. Managers and boards should also include the master insurance declaration page and reserve study summary as best practice even when not explicitly required by the statute.
Who assembles the closing disclosure package in Florida?
The obligation is on the seller (the unit owner) to provide the package, but in practice it is the association manager or board who assembles it. The title agent typically requests the documents on the seller's behalf as part of the closing process. Under F.S. § 718.503(2), the association is required to provide a certificate of amounts owed (estoppel certificate) within 10 business days of a written request from the buyer or the buyer's agent. The closing disclosure package itself is separate from — and in addition to — the estoppel certificate.
How long does the buyer have to cancel a Florida HOA or condo purchase after receiving the disclosure package?
Under F.S. § 718.503(2)(a), a buyer of a condominium has 3 business days from the date of receipt of the disclosure documents to void the contract. Under F.S. § 720.401(1), an HOA buyer has the same 3-day right of rescission after receiving the disclosure materials. If the seller fails to provide the required documents, the buyer's right of rescission continues indefinitely until the documents are delivered and the 3-day period expires. This makes timely delivery of the disclosure package critical to keeping the closing on schedule.
Does Florida law set a fee limit for providing the closing disclosure package?
Florida law does not set a specific fee cap for the closing disclosure package the way it does for estoppel certificates (which are capped at $299 base fee under § 720.30851). Associations may charge a reasonable fee for preparing the package. The association's governing documents may specify a fee schedule. Fees are separate from any estoppel certificate fees — the disclosure package and the estoppel certificate are distinct deliverables required by different sections of the Florida statutes.